Privacy Policy

Last updated: 23 June 2025

Rawlplug Fitness (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains how we collect, use, share and safeguard your personal data when you visit www.rawlplugfitness.ie or contact us at [email protected] or 087 261 9452.

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1. Definitions

Controller: Rawlplug Fitness

Service Provider: Third parties who process data on our behalf.

Personal Data: Information relating to an identified or identifiable individual.

Processing: Any operation performed on personal data (collecting, storing, using, sharing).

Consent: Freely given, specific and informed agreement to process personal data.

2. Information We Collect

• Identity Data: Name, date of birth, job title.
• Contact Data: Email, phone number, address.
• Technical Data: IP address, browser type, device information, log data.
• Usage Data: Pages visited, time spent, referral source.
• Marketing Data: Newsletter preferences, communication opt-ins.

3. How We Use Your Information

Purpose	Data Collected	Legal Basis
Provide and manage our services	Identity, Contact, Usage	Contractual necessity
Respond to enquiries and support	Contact, Identity	Legitimate interest
Send marketing communications	Marketing	Consent
Improve our website and services	Technical, Usage	Legitimate interest
Comply with legal obligations	Identity, Contact	Legal obligation

4. Legal Bases for Processing

• Contract: To fulfil our service agreement.
• Legitimate Interest: Where interest is balanced against your rights.
• Consent: Where you have given clear permission.
• Legal Obligation: To comply with laws or regulatory requirements.

5. Disclosure of Your Information

• Service Providers: Hosting, payment, analytics, marketing.
• Professional Advisors: Lawyers, auditors, insurers.
• Regulatory Authorities: As required by law or regulation.
• Corporate Transactions: Merger, sale, reorganisation.

6. International Transfers

Your data may be transferred outside the UK or EU, where laws may differ. We ensure adequacy by using:

• Standard contractual clauses
• Adequacy decisions
• Binding corporate rules

7. Data Security

We use appropriate technical and organisational measures, such as:

• HTTPS/TLS encryption
• Access controls and authentication
• Regular security reviews

8. Data Retention

We retain personal data only as long as necessary:

• To fulfil purposes outlined above.
• To meet legal and regulatory requirements.
• To resolve disputes and enforce agreements.

Contact us for a detailed retention schedule.

9. Your Privacy Rights

Under GDPR and UK data protection law, you have the right to:

• Access your data
• Correct inaccuracies
• Erase data (“right to be forgotten”)
• Restrict or object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise these rights, contact [email protected].

10. Cookies and Tracking

This section forms both our Privacy Policy and our Cookie Policy.

10.1 What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They allow us to recognise your device, remember your preferences, and understand how visitors use our site.

10.2 Do We Use Cookies?

At present, we only use cookies that are strictly necessary for the website to function securely and correctly. We do not use analytics, advertising, or targeting cookies unless you consent to them in the future.

10.3 Types of Cookies

• Strictly Necessary: Essential for basic site functions such as security and navigation. These cannot be switched off.
• Performance (optional): Would collect anonymous data on how visitors use our site (e.g. Google Analytics). Currently not in use.
• Functionality (optional): Would remember user preferences such as language or region. Currently not in use.
• Advertising/Targeting (optional): Would deliver personalised ads or measure campaign effectiveness. Currently not in use.

10.4 Cookie Table

Cookie Name	Purpose	Duration	Provider
—	No non-essential cookies currently in use.	—	—

10.5 Third-Party Cookies

If in the future we embed third-party services (e.g. video players, social media, or analytics), these may set their own cookies. Where this happens, their policies will apply and you will be informed through our cookie banner.

10.6 Managing Cookies

You can control or delete cookies through your browser settings. Please note that blocking essential cookies may affect how the site functions.

10.7 Consent to Cookies

When non-essential cookies are introduced, we will show you a cookie banner that lets you accept or reject them. You can update your preferences at any time.

11. Changes to This Policy

We review this policy regularly. Updates will be posted here with a new “Last updated” date.

12. Contact Us

If you have questions or concerns, contact:

Data Protection Lead
Rawlplug Fitness
Email: [email protected]
Phone: 087 261 9452
Website: www.rawlplugfitness.ie